Commercial Legal Document Specialist

Location: British Columbia (CA-BC), Surrey   

Job Type: Full Time 

myWork Options: 

What’s the job?

This individual works in partnership with various lines of business and key stakeholders to achieve compliance in legal and security documentation and ensures a consistent application and practice occurs. As a registered BCPA Paralegal professional, the individual’s primary function is the drafting, preparation and management of legal and security related documentation for commercial real estate and business loans ensuring alignment to the approved credit, regulatory compliance, and corporate in the lending guidelines. As the subject matter expert, this role contributes to building and maintaining cross-functional relationships both within CCS as well as with external professionals. The individual is responsible for the accuracy and consistency in security documentation and registrations and accountable for ensuring oversight so all processes comply with CCS commercial lending policies and guidelines. Through conducting legal research and keeping apprised of corporate and regulatory changes, the individual provides subject matter insights to stakeholders that practice and/or inform on effective risk mitigation approaches and operational processes to protect CCS lending portfolio. 

What you’ll get to do:

• Identifies and resolves problems arising in documentation, developing integrated solutions to align with departmental/corporate strategies and meet operational requirements
• Plays a key role in supporting the integration of new processes into functional structure, advising and educating as applicable.
• Interprets and applies CCS Commercial policies, keeping up to date on changes and their impacts and accountable for ensuring all legal documentation is aligned to these policies.
• Keeps updated on all Commercial credit policy and guidelines in order to interpret and apply appropriate policy or procedural requirements and assesses the legal and regulatory risk to CCS with respect to the loan assets. Will make recommendations in relation to legal contracts to ensure compliance.
• Maintains current knowledge of all relevant Acts and Regulations, including but not limited to British Columbia Corporations Act, Bankruptcy and Insolvency Act, Personal Property Security Act, Land Title Act, Quarterly Lending Guidelines etc. as updated from time to time and makes recommendations where required to amend current policies, processes and practices
• Conducts research pertaining to commercial, corporate, regulatory and other relevant laws as required relating to lending transactions and risks associated with same, making recommendations to mitigate risks to the organization.
• Coaches and guides lines of business to educate and enhance knowledge and skills to help mitigate risk at all levels.
• Works with internal stakeholders to provide insights on policies, procedures and processes as employed by CCS
• Employs strong negotiation skills when working with stakeholders in preparation of security and other related documentation
• Advises on and/or provides recommendations in the preparation and review of security documentation in support of deliverables
• Prepares, analyzes and/or advises on contracts and security documents as utilized by CCS
• Develops and/or provides input on, and maintains CCS security documentation
• Develops, organizes and maintains record keeping and storage databases
• Exercises sound judgment in interpreting information, reconciles exceptions and resolves problems with both internal and external stakeholders. Advises and provides input to other departments and stakeholders on issues that fall within the area of responsibilit.
• Maintains strong knowledge of industry standards to mitigate risks, ensuring CCS practices are in alignment with such standards.Performs responsibilities with high ethical standards and professionalism.
• Builds and maintains cross-functional relationships within CCS and industry, primarily with law firms, in order to achieve CCS short and long term goals
• Maintains awareness and proactively participate in education activities relating to commercial real estate and business banking
• Accountable for conducting reviews to do due diligence, including the verification of new and existing documentation to ensure all commercial loans meet current CCS requirements
• Provides oversight and control between GRM, law firms, CLO and the lines of business to ensure alignment of all relevant documentation,
• Ensures security agreements and other legal documents adhere to lending approvals and conditions, identifying risks and impacts and providing recommendations.
• Applies relevant corporate and regulatory rules, risk assessment and treatment, policies and procedures to decision making with respect to security documentation requirements
   

Who are we looking for?

• Minimum 7 – 9 Years of Job Related Experience
• A minimum of 7 years of experience within corporate/commercial/lending/banking law along with commercial real estate and/or business exposure, particularly in documentation, preparation and pre-funding validation is required. Experience in Commercial back office processing within a financial institution would be an asset. 
• High School Diploma plus completion of a Diploma Program (two years of formal education or equivalent). Completion of a recognized Paralegal education program is required -Completion of post-secondary education in Business Administration, Finance, Accounting or Business Law would be considered an asset 
• Advanced knowledge of MS Office Suite and Adobe Acrobat
• Advanced knowledge of legal communications, principles and practices
• Advanced knowledge of legal research techniques
• Solid knowledge of BC Online, myLTSA and other related research sites
• Solid knowledge of all relevant Acts and Regulations
• Solid knowledge of record keeping and storage database functional systems
• Solid understanding and ability to read and interpret financial statements
• Advanced communication skills, both written and oral including legal terminology
• Advanced administration skills (excellent attention to detail; works quickly and efficiently with a minimum of errors)
• Solid proofreading skills
• Effective relationship builder; able to interact well with relationship managers, senior management and outside contacts, primarily legal counsel
• Advanced written, spoken and diplomatic negotiation / advising skills
• Advanced judgment, decision-making and problem-solving skills
• Solid Ability to multitask and prioritize in a high-paced, volume driven environment which includes time sensitive deadlines and large dollar transactions

Advanced ability to interpret large amounts of information, and to apply and re-configure concepts and strategies across different processes

Coast Capital Savings