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At Coast Capital, we’re not dreaming about a better future, we’re building one.

As a member-owned cooperative, we’re helping our members with their real goals and real challenges so they can live the real life they want. It’s what we’ve been doing for over 80 years, and it’s why today we stand almost 600,000 members strong. Plus, we invest 10% of our budgeted profits back into our community – almost $90 million since 2000 alone – because when our members do well, we believe our communities should do well too.  

Senior Administrative Associate - AEF (18-month temporary position)

Location: Vancouver 

Job Type: Full Time 

myWork Options: Hybrid


What's the job?

You will coordinate and support the Managing Director and AEF Senior Leadership Team on day-to-day administrative tasks and activities. You will work independently regularly, exercising initiative and judgment to complete complex assignments. Work assignments will include coordination across business units, so a strong business understanding is required. Work entails dealing with confidential and sensitive issues, requiring high discretion and tact.


What you'll get to do:

  • Performs administrative duties such as composing emails, correspondence, and reports for executives and others as required. Represents the integrity and professionalism of the executive office when responding on their behalf.
  • Maintains Managing Director's (MD) emails and calendars, ensuring that meetings are accepted or declined as needed. Coordinates meetings, teleconferences and videoconference meetings for MD and coordinates catering as required. Ensures that the MD is prepared with documentation for meetings scheduled.
  • Makes travel arrangements for the MD and other executives, including transportation and hotel accommodation. Prepares travel and meeting itineraries.
  • Prepares monthly expense statements for the MD.
  • Design/compile PowerPoint presentations, develop and collate data and Excel spreadsheets as necessary.
  • Coordinate events and branch visits and ensure the MD is well-represented in the community.
  • Acts as a resource by briefing the MD of daily operations, specific directives and inquiries, and handles requests or tasks forwarded by the MD.
  • Coordinate events such as the Holiday party and Townhalls and help lead the social committee.
  • Occasional need to work late or come in early. When coordinating events, stay overnight offsite in hotels when needed.
  • Organizes and expedites the flow of work through the MD office. Initiates follow-up action as required.
  • Ability to learn quickly, apply organizational knowledge to problem-solving within accountability, and present solutions effectively.
  • Superior ability to anticipate needs, prioritize and multi-task and remain helpful and highly organized while being sensitive to the confidential nature of work.
  • Takes independent action on handling requests; determines the appropriate course of action and makes good decisions using sound judgement within the area of accountability. Intervenes where necessary and acts as a liaison between departments.


Who are we looking for?

  • At least 4 years of senior-level administrative support experience, including experience with business application software. Requires excellent communication, word processing, and administration skills.
  • High School Diploma plus some additional post-secondary courses.
  • Advanced Microsoft Office skills (Excel, Word, PowerPoint and Outlook).
  • Initiative: Work effectively with limited supervision and ability to self-manage within established authorities; is proactive in identifying and pursuing tasks with energy, drive, and a need to "finish"; knows when and what to refer to for guidance.
  • Highly organized, flexible, and able to adapt quickly to multiple priorities.
  • Excellent written and spoken skills, effectively questioning and listening; able to positively and productively engage in building effective results.
  • Demonstrated ability to maintain confidentiality and handle sensitive information, to positively and productively engage and deal effectively with colleagues at all levels, build constructive, mutually beneficial relationships and appropriate rapport and relate well to others.


Equity, Diversity & Inclusion at Coast Capital

Don’t meet every single requirement? At Coast Capital, we believe everyone has potential. We are committed to building better, brighter, more inclusive futures for everyone – including our employees. We see the potential in our employees to achieve amazing things and want to invest in your future. If you’re excited about this career opportunity and your experience may not perfectly align with every qualification in this job posting, we still encourage you to apply. You may be just the right candidate for this or other opportunities at Coast Capital.


At Coast Capital, we are committed to equity, diversity and inclusion. We strongly encourage applications from Indigenous Peoples, Black, and racialized persons, persons with disabilities, people of diverse sexual and gender identities and women. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences and expertise benefit of our employees, our members, and our community.


We strive to provide an accessible candidate experience for our candidates with different abilities. If you require any accommodations, please contact We will work with you to meet your needs.  

Why join Coast Capital?

Purpose is our North Star.  We look at everything through our purpose. It informs the advice we provide our members, the experiences and products we create, and the programs we build to support our employees and communities.

Committed to inclusion and engagement. We have an ongoing focus on equity, diversity, and inclusion and routinely track how we’re doing, and what we need to do to keep improving. We foster a culture where everyone can feel safe to be who they really are and thrive.

A career that grows with you. We believe in developing our people and promoting from within. Many employees have spent decades, and sometimes their entire careers, with Coast Capital and have progressed from the frontlines to senior leadership.

Work where you’re most effective. In 2020 the world changed, and that includes how we work. In response to COVID-19 we launched myWork, which gives employees flexibility in where they work based on the nature of their role.

Benefits that flex to the needs of you and your family.  We offer comprehensive, customizable benefits for you and your family, so you can choose what fits best for you and your lifestyle.

Retirement options. We also take care of our employees once they retire. That’s why we offer the choice of a defined contribution or defined benefit pension plan or RSP’s.

Mortgage and auto financing benefits. Employees save thousands on their mortgages and auto loans with best-in-category benefits.

Real recognition. We recognize excellence throughout the year, through an online community that lets employees give kudos and thanks throughout the year.  We’re human, which means we like to have fun with events, celebrations, and recognition throughout the year.

An award winning culture. We’re a Platinum member of Canada’s Best Managed Companies and are regularly recognized by Canada’s Most Admired Corporate Cultures and the BC Top Employers Awards.

We reinvest 10% back into the community. When we do well, our communities do well. That’s why since 2000 we’ve invested over $90 million into our member’s communities. 

Double your impact. Through our employee volunteer program, Coast Capital donates $10 for every hour you volunteer to a Canadian charity or non-profit of your choice.

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